Privacy Policy
Version: 1.0
Effective Date: 28 July 2026
Last Reviewed: 28 July 2026
1. Introduction
Focused On Data Ltd (“Focused On Data”, “we”, “our”, or “us”) is committed to protecting your privacy and handling personal information in a transparent, secure and responsible manner.
This Privacy Policy explains how we collect, use, store and protect personal information when you:
- Visit our website.
- Contact us regarding our products or services.
- Use our software solutions, including Microsoft Power Platform applications.
- Engage us to provide consultancy, implementation or support services.
By using our website or our services, you agree to the collection and use of information in accordance with this Privacy Policy.
2. Who We Are
Focused On Data Ltd provides business software solutions, consultancy and digital transformation services, specialising in Microsoft technologies including:
- Microsoft Power Platform
- Microsoft Dynamics 365 Business Central
- Microsoft Azure
- Microsoft 365
Depending on the services we provide, Focused On Data Ltd may act as either:
- Data Controller, where we determine how and why personal information is processed (for example, information submitted through our website or when communicating with us); or
- Data Processor, where we process personal information on behalf of our customers while delivering software, support or consultancy services.
3. Information We Collect
Depending on how you interact with us, we may collect the following information.
Information you provide
- Name
- Company name
- Job title
- Email address
- Telephone number
- Postal address
- Information submitted through contact forms
- Enquiries and correspondence
Website information
When you visit our website, we may automatically collect:
- IP address
- Browser type and version
- Device information
- Pages visited
- Date and time of visits
- Referring website
- Cookies and website analytics information
4. Information Processed Through Our Applications
Focused On Data develops business applications, including Microsoft Power Apps solutions such as the Inspection App.
The information processed within our applications is determined by the organisation using the application and may include:
- User names
- Contact details
- Inspection records
- Inspection notes
- Photographs
- Asset or equipment information
- Dates and times
- Operational information entered by authorised users
The exact information collected depends on how our customers configure and use our applications.
5. Customer Data
Where our software solutions are deployed within a customer’s Microsoft environment, the customer remains the Data Controller for all personal information processed by the application.
Customer data is typically stored within the customer’s Microsoft Power Platform environment, including Microsoft Dataverse, under the customer’s own Microsoft tenant.
Focused On Data Ltd does not claim ownership of customer data.
Where access to customer data is required to provide support, maintenance or consultancy services, we will only access that information:
- with the customer’s authorisation;
- for the purpose of delivering the agreed services; and
- in accordance with our contractual and legal obligations.
6. How We Use Personal Information
We may use personal information to:
- Respond to enquiries.
- Provide requested products and services.
- Deliver consultancy and support.
- Manage customer relationships.
- Improve our products and services.
- Meet legal and regulatory obligations.
- Protect our systems and business.
We do not sell personal information to third parties.
7. Lawful Basis for Processing
Where UK GDPR applies, we process personal information under one or more of the following lawful bases:
- Performance of a contract.
- Compliance with legal obligations.
- Legitimate interests.
- Consent, where required.
8. Microsoft Services
Many of our software solutions are built using Microsoft technologies including:
- Microsoft Power Apps
- Microsoft Dataverse
- Microsoft Azure
- Microsoft 365
Where customer information is stored within Microsoft services, Microsoft’s own privacy, security and compliance commitments also apply.
For more information, please see the Microsoft Privacy Statement:
https://privacy.microsoft.com/privacy
9. Cookies and Website Analytics
Our website uses cookies and similar technologies to:
- Improve website functionality.
- Understand how visitors use our website.
- Analyse website traffic.
- Improve user experience.
Where enabled, we may also use website analytics tools such as Google Analytics and/or Microsoft Clarity to help us understand website usage. These services collect aggregated information and do not identify individual visitors.
You can control or disable cookies through your browser settings.
10. Data Retention
We retain personal information only for as long as necessary to:
- provide our products and services;
- comply with legal obligations;
- resolve disputes; and
- enforce our contractual agreements.
Customers remain responsible for determining retention periods for information stored within their own Microsoft environments.
11. Security
Focused On Data Ltd implements appropriate technical and organisational measures to protect personal information against unauthorised access, disclosure, alteration or destruction.
Customers remain responsible for managing security within their own Microsoft environments, including:
- User permissions
- Authentication methods
- Security roles
- Data retention policies
- Microsoft tenant configuration
12. Your Rights
Where applicable under the UK General Data Protection Regulation (UK GDPR), individuals may have the right to:
- Access personal information.
- Correct inaccurate information.
- Request deletion of personal information.
- Restrict processing.
- Object to processing.
- Request data portability.
- Withdraw consent where processing is based on consent.
Requests relating to customer data stored within a customer’s Microsoft environment should normally be directed to the organisation that owns the data.
13. Third-Party Websites
Our website may contain links to external websites.
Focused On Data Ltd is not responsible for the privacy practices or content of third-party websites and encourages users to review their privacy policies before providing personal information.
14. Children’s Privacy
Our website, products and services are intended for business use and are not directed at children under the age of 13.
We do not knowingly collect personal information from children.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legislation, our services or our business practices.
The latest version will always be published on this page.
16. Contact Us
If you have any questions about this Privacy Policy or how we process personal information, please contact:
Focused On Data Ltd
Registered Office:
85 Main Street,
Garvagh,
Coleraine,
BT51 5AB
Email: support@focusedondata.co.uk
Website: https://focusedondata.co.uk
